Create your first guidebook

This guide will walk you through creating your first guidebook in GUIBO. A guidebook represents a travel product that can be published to travelers or to the B2B network.

Prerequisites Before creating a guidebook, you should have:

• Set up your account and configured languages

• Created at least one library for routes, POIs, Destination Points, Transfers and text content

• Decide which guidebook structure fits your products best

Step 1: Create a New Guidebook

1. From the main dashboard, click the + button in the Guidebooks section

2. Enter a Title for your guidebook in your primary language

Step 2: Set Up the itinerary in the guidebook

1. Navigate to Content section and click on "Edit"

2. Navigate to Tour itinerary and click on "Add Stage"

3. Enter the stage name in all languages. Best practice: Choose as title "From City1 to Village2" Note that we recommend avoiding the use of “Day xx” in stage titles: Stages without a fixed day reference can be easily reused across different trip durations, so personalized releases don’t require any changes to stage names.

Step 3: Add destination markers to stages

1. Create a dedicated destination library to maintain unique destination points across all guidebooks.

2. Open your guidebook and click Edit Content to access the content builder.

3. Click the map icon to view all existing destination points from your libraries.

4. Import an existing destination point by clicking the relevant map icon.

5. To create a new destination point:

   • Click the respective stage on the left

   • Click Add Item → Add Markers

   • Set the destination point on the map

   • Save it to your destination library

Manage all destinations for all guidebooks in one shared library. Linking from a single library (instead of re-creating destinations per stage) ensures that the matching algorithm can work correctly.

Step 4: Import/Create Routes

1. Open the stage and click "Add item" and choose either to:

   • Import from Library by using full text search or map

   • Upload GPX to import an existing track

   • Create Route Manually to draw it on the map

2. Save the route in a library to reuse it in the next guidebook

Step 5: Import/Create POIs

1. Open the stage and click "Add item" and choose either:

   • Connect full library to the guidebook.

   • Search & Import POIs from Google Places

   • Create POIs manually

2. Save in a library if you want to reuse it in the next guidebook Note: Only POIs are imported that are close to the respective routes of your guidebook according to the settings you entered under your Account > Data Management.

   The Georeference Settings define how far a Point of Interest (POI) may be located from a route to be considered relevant to that route.

   Different maximum distances can be configured depending on the activity type:

   • Walking activities: Default maximum distance: 1.5 km

   • Cycling activities: Default maximum distance: 2.5 km

   • Motorized vehicle activities: Default maximum distance: 15 km

   All POIs within the configured distance from a route are determined as relevant.

   Where these settings apply

   The configured distances affect:

   1. Automatic POI selection from connected libraries When a POI library is connected to a Guidebook for automatic POI selection, only POIs within the configured distance are selected.

   2. POIs displayed along routes The distance determines which POIs are considered to be located along a route.

   3. Manual POI imports from libraries When POIs are manually imported from a library, the system automatically selects POIs based on the configured distance.

   PDF: Note that if you add a POI that is outside the range of your settings, these will be displayed as "In the vicinity".

Step 6: Things to Know

1. Navigate to "Things to Know"

2. Click on "Add item"

3. Create a new text page or import one from your library. Best practice: Add information that is not geolocated, like a "Packlist"

Step 7: Organize Content Structure

1. Move stages, routes, POIs, text pages or destination points via drag & drop

Step 8: Preview Your Guidebook

1. Navigate to the Guidebook start view and go to the section "Channels"

2. Click on the Settings icon in the line "Smartphone App"

3. Use the Test Release Code with your test device to preview the content in the GUIBO or your White Label App

Step 9: Mark as Ready to Publish

1. Activate the channels you want to use (App, PDF, GPX)

2. Change the status from "In preparation" to "Approved"

3. Your guidebook is now ready to be published to travelers