Share in-season bookings

How to share booking based travel docs from tour operators to resellers including re-branding.

1. How to share releases with your partners at GUIBO?

Share releases via Webportal

Share releases via Webportal

How to share individual releases with partners

• Create a release

• At step 6 "Define seller" , choose one of your connected partners

• See the release in your release dashboard with a specific seller:

The release dashboard shows the reseller account in the "Seller" column

Share demo releases to showcase your guidebooks

• Share demo releases for to

  • present your product to a partner, or

  • share pre-seasonal data with you partner (e.g. GPX files)

• Click on "GUIBO Network" in the left menu bar

• Stay at "Extend Network" when you want to share a demo release with a partner you are not yet connected with

• Click "My network" when you want to share a demo release with one of your already connected partners

• Click "Send Demo Release" for the partner

  • Provide guidebook title for which you want to share a demo release

• Click "send"

• See the demo release the same way as your partner in the tab "demo releases"

Easily share demo releases for any guidebook with new or already connected partners.

Share releases via API

2. How to share releases with your partners not at GUIBO?

You have two options for sharing re-branded releases with non-GUIBO partners:

1. Create self-managed partner accounts (multi brand management) - You manage the accocunt. - You have to setup and care about the look and feel. - You have to send the release-link for each booking to the reseller.

2. Invite your reseller for a GUIBO free account - Your reseller is invited to create a free GUIBO account. - In a ~20min video call, the GUIBO team shows how to setup the account. - Now, you can simply share releases with this reseller by setting the "seller" field.

Create self-managed partner accounts or invite your resellers

1. Click Guibo Network in the left menu

2. Click the orange plus button

3. Enter two key details:

   1. The name of the reseller

   2. The e-mail address you use for logging in

      1. Use youre e-mail address for self-managed accounts

      2. Use your reseller's e-mail address for an invitation

4. Voilà: The account is ready. You can now set this reseller as a seller when creating releases. See below how to setup the agency's look & feel (click).

3 Here's how the re-branding for resellers looks like

When an reseller is assigned to a release, GUIBO automatically adapts the content to match the agency's brand identity. Here's how this looks like:

What is re-branded...
Re-branded Release Page Replaces the operator's logo with the reseller's logo Updates the main color scheme to match the reseller's brand colors Re-branded release page for resellers
Re-branded App Links the reseller app within the release page When no reseller app exists, the GUIBO app is linked within the release page For downloaded guidebooks, the reseller logo is displayed. The organizer of the trip is indicated under the title. See blow. Re-branded app look & feel for resellers
Re-branded Roadbook PDF Applies the reseller's cover for the roadbook's first and last page Re-branded roadbook cover page

4 How to customize the re-branding for resellers?

The re-branding process relies on the reseller's GUIBO account settings: When an operator is sharing a release with you, your look & feel settings will be applied for the re-branding.

For partner accounts (representing resellers without GUIBO), you'll need to configure branding settings within the partner account itself.

Asset	How to change
Logo	Account settings -> general settings -> logo upload
Main color	Account settings -> general settings -> main color
Roadbook reseller cover	For GUIBO accounts only: Submit a support ticket for customization. Note: This feature isn't available for partner accounts.

5 Here's how tour operator and seller download codes are managed

Shared releases have two download codes: A tour operator download code which typically refers to the operator's booking code. Shared releases also have a seller download code which can be set by the operator or by the reseller.

What does this mean for travellers when downloading the guidebook in the App?

• As outlined above, the reseller's app is linked on the release page for shared releases

• The same is true for the download code: It's the seller id and the seller download code which is presented on the release page

• When using the GUIBO App (reseller has no white-label app), your travelers can use both combinations to download the guidebook:

  • Tour Operator Id + Tour Operator Download Code

  • Seller Id + Seller Download Code

Here's how you can define both download codes for the operator and the reseller

• Tour Operator Download Code Set by the operator when creating a release (via Webportal or API).

• Seller Download Code

  • When creating a release via API

    • The operator can set any specific download code for the seller.

    • When the operator does not set a specific download code for the seller, GUIBO sets a specific default seller download code for this release.

  • When creating a release via Webportal

    • When creating a release, setting a specific seller download code is not yet possible

    • In this case, GUIBO always sets a default seller download code

    • Operator as well as the seller can change the seller download code in the release dashboard