Create releases

Create releases from guidebook templates or on-demand via API, personalize them per booking, and cancel when needed.

This page shows the two ways to define release content, how release creation is triggered, and how to personalize or cancel a release.

Template-based releases vs on-demand releases

Template-based releases

The release is created from a pre-existing guidebook in GUIBO. Booking-specific data is added during release creation: accommodation bookings, PDF attachments, and any other guidebook customization.

When to choose?

Choose template-based when all bookings of a product share the same itinerary — the guidebook serves as the template, and only accommodations and documents vary per booking.

Creating template based releases

• Web portal — manually, by users in the release dashboad

• API — automated, typically triggered from a booking system. Click here for the release API here.

On-demand releases

The release is created without a pre-existing guidebook — the guidebook is defined dynamically as part of the release creation. Source content can be provided from external systems or from GUIBO libraries.

When to choose?

Choose on-demand when the itinerary differs from booking to booking, e.g. tailor-made trips assembled in an external trip builder. See Integrate External Content for a full comparison.

Creating on-demand releases

• API — automated, typically triggered from a booking system. Click here for the on-demand API.

Personalizing template-based releases

Releases are always booking specific with booking related content. See the table below to understand all available options:

Content type	Personalization options
Guidebook	You can modify the guidebook of template-based releases which creates a guidebook copy in order to make changes for one booking only. Customizing on-demand releases is typically not required as all content is booking-specific already.
PDF Documents	Attach any PDF Documents to a release and decide how travelers can access: Via Tour Guide App and/or Trip Link.
Accommodation Bookings	Add any accommodation bookings to a release with a POI, arrival/departure date and booking comments.
Roadbook PDF	Roadbook PDFs are available only for template-based releases. Any customizations made to a guidebook are not reflected in the Roadbook PDF. Roadbook PDFs are currently unavailable for on-demand releases.
GPX Download	Choose whether you want to offer GPX files via Trip Link for download to your travelers. The GPX files reflect the routes included in the release’s guidebook.

Cancel a release

A release cannot be deleted. Cancel it in the Release Dashboard by changing Status from active to canceled — possible only before the download period starts.

The download code of a canceled release remains blocked and cannot be reassigned.

Next step

Share the Trip Link with your travelers — their central access point to all travel documents.